Printing

Printing

The system enables detailed monitoring of outgoing prints from devices, including PDF file saves performed via printing. Data is retrieved directly from the print spool on endpoints, ensuring precise logging of operations.

Main view:

Key information is presented, such as:

• Number of pages printed

• Print type (black-and-white or color)

• Paper size

• Cost details

The system also offers a space for a summary of key data, such as the total number of prints and total costs, which is located at the top above the tables when expanded.

This view is a central element of the monitoring system, providing detailed logging of operations and analysis of printing costs within the organization.

Note: For prints initiated from a web browser, the file name passed to the printer driver may take the form of a pseudo-random string (e.g. c9eb85fd-945b-49aa-bc5e-48ad150f4c74). This behavior results from browser mechanisms and is not subject to modification by the system.

Columns in the view can be freely enabled and disabled. Configuration is available in the column edit option on the right above the table. The user can decide which data they want to see in the table.

• Operation date - date and time the print was executed

• Driver [Printer] - the name of the driver and the device to which the document was sent

• Computer - the name of the workstation from which the print was made

• Structure - the organizational unit assigned to the computer

• User - the account from which the print was initiated

• File - the name of the printed file

• Color - information on whether the print was color or black-and-white

• Duplex - information on whether the print was duplex (double-sided)

• Number of copies - the number of copies of the document sent to the printer

• Number of pages - the number of pages in a single copy of the document

• Total pages - the total number of printed pages considering all copies

• Total cost - the total cost of the print calculated based on the cost configuration

• currency - the currency in which the cost is presented

• Physical printer - the actual name of the printing device in the infrastructure

• Host ID - the unique identifier of the computer in the system

• Job id - the print job identifier assigned by the system

• Paper cost - the portion of the cost resulting from paper consumption

• Toner cost - the portion of the cost resulting from toner or ink consumption

• Driver name - the technical name of the printer driver used

• Paper size - the paper format used for the print, e.g., A4 or A3

Print cost configuration

The system allows defining averaged printing costs for the entire organization based on defined price lists. Configuration of these costs is performed globally in settings.