> For the complete documentation index, see [llms.txt](https://eaclouddoc.eauditor.eu/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://eaclouddoc.eauditor.eu/eacloud-docs-en/features/it-infrastructure/users.md).

# Users

View **Users** enables browsing persons detected or added in eAuditor and managing their data and assignments.

In this section, you can:

* browse users present in the infrastructure,
* check their last activity,
* see which computers they are currently logged in to,
* add users manually,
* edit user data,
* assign users to the organizational structure,
* delete outdated entries,
* open user detail cards.

A user can be added manually or detected automatically after logging in to a computer monitored by the eAgent service.

<figure><img src="https://3262380731-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdzip3GyvGq5q5J3qckWN%2Fuploads%2F0fUd5vSclqQW5qsj9iTb%2Fimage.png?alt=media&amp;token=35a2bddd-3efc-428f-a2af-f3170bbc944f" alt="Lista użytkowników wykrytych lub dodanych w eAuditor Cloud." width="375"><figcaption><p><em>List of users detected or added in eAuditor Cloud.</em></p></figcaption></figure>

{% hint style="info" %}
A user detected on a computer is not the same as an administrator with an eAuditor account. The device user is a person identified based on operating system logon. Access to the eAuditor Cloud panel is granted separately.
{% endhint %}

### User list

The main part of the view is a table containing users and information collected by the system.

Depending on the available data and selected columns, the table may contain:

* **Login** - the account name used during logon.
* **User name** - the first and last name or another name assigned to the user.
* **Tags** - additional labels that facilitate grouping and search.
* **Position** - the role or position assigned to the user.
* **Last seen** - the date of the last detected activity.
* **Logged in to** - the computers on which the user is currently logged in.
* **Activity** - an activity indicator calculated based on data collected by the system.
* **Structure** - the organizational unit to which the user is assigned.

The scope of information depends on the system configuration, active monitoring functions, and data sent by the eAgent.

{% hint style="info" %}
Value **Last seen** means the last activity recorded by the system. It does not necessarily mean that the user is still using the computer.
{% endhint %}

### Adding users

#### Manual addition

A user can be created directly in the view **Users**.

{% stepper %}
{% step %}

#### Open the Users view

Go to:

**Features > IT Infrastructure > Users**
{% endstep %}

{% step %}

#### Select Add user

Click the **Add user** button located above the table.
{% endstep %}

{% step %}

#### Fill in the details

Enter the available information about the user. The scope of fields may include, among others, the name, login, position, organizational structure, and additional labels.

<div align="left"><figure><img src="https://3262380731-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdzip3GyvGq5q5J3qckWN%2Fuploads%2FnYPtgnFJSMZYLNuBnoBE%2Fimage.png?alt=media&amp;token=0b40fd52-b3e0-4908-a084-e79f4252b40b" alt="formularz dodawania użytkownika" width="375"><figcaption><p><em>Manual user addition form.</em></p></figcaption></figure></div>
{% endstep %}

{% step %}

#### Save the user

Review the entered data and confirm creation of the entry.
{% endstep %}
{% endstepper %}

{% hint style="warning" %}
Before adding a user, check whether the person has already been detected automatically. Creating a second entry for the same person may make later analysis of activity and assigned devices more difficult.
{% endhint %}

#### Automatic user detection

eAuditor can automatically create user information for users who log in on computers with the eAgent service installed.

The system can record, among other things:

* user login,
* computer name,
* logon time,
* last activity,
* user-device association.

Automatic detection is especially useful in environments where several people use the same computer or users log in on different devices.

{% hint style="info" %}
The system can also detect local, technical, service, or non-domain accounts. Before assigning such an account to a specific person, verify its origin and purpose.
{% endhint %}

#### User import

Additional methods for adding users are planned:

* import from a file, for example CSV,
* import from Microsoft Entra ID,

<figure><img src="https://3262380731-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdzip3GyvGq5q5J3qckWN%2Fuploads%2FGAQRvEnWRrmjZigJafmv%2Fimage.png?alt=media&amp;token=7f40bf03-f62e-4c3a-902e-9a76adb063d2" alt="Import użytkowników z pliku oraz Microsoft Entra ID" width="375"><figcaption><p><em>User import from a file and Microsoft Entra ID.</em></p></figcaption></figure>

{% hint style="warning" %}
User import from a file and Microsoft Entra ID is a feature under development. Information about its release will appear in the system changelog.
{% endhint %}

### Customizing the view

#### Column selection

The table view can be adapted to the type of analysis being performed.

To change the visible columns:

{% stepper %}
{% step %}

#### Open column settings

Click the view settings icon located above the table.
{% endstep %}

{% step %}

#### Select columns

Select the information that should be visible and hide the fields you do not need.
{% endstep %}

{% step %}

#### Reorder

Drag the selected column to another location to adjust the data order.
{% endstep %}
{% endstepper %}

<figure><img src="https://3262380731-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdzip3GyvGq5q5J3qckWN%2Fuploads%2FXWLYvHwhU6RXYPFmTz3K%2Fimage.png?alt=media&amp;token=8f41e764-e287-4870-a177-baab732be205" alt="ustawienia widoczności kolumn" width="375"><figcaption><p><em>Customizing columns in the users table.</em></p></figcaption></figure>

### Search and filtering

To find a specific user:

* enter the name or login in the main search field,
* use the filters available above the table,
* use the filters assigned to individual columns,
* sort the results by clicking the header of the relevant column.

Applying multiple filters at the same time narrows the list to users meeting the specified criteria.

{% hint style="warning" %}
If the expected users are missing from the table, first clear the search field and active filters.

![](https://3262380731-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdzip3GyvGq5q5J3qckWN%2Fuploads%2F7Flqz4vwvioRpOOI1gnt%2Fimage.png?alt=media\&token=4eaa8431-b18a-4e47-9b58-f4f1fbe7a230)
{% endhint %}

### User management

Users can be selected individually or in groups, and then the available operations can be performed.

Depending on the selected entries and your permissions, you can:

* edit user data,
* assign the user to the organizational structure,
* remove the user from eAuditor Cloud.

<figure><img src="https://3262380731-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdzip3GyvGq5q5J3qckWN%2Fuploads%2FOxdLDnQzd1opAAjZss9r%2Fimage.png?alt=media&amp;token=0eebd39a-c4b8-45e5-92c9-c46de68f68b2" alt="zaznaczanie użytkowników i dostępne akcje"><figcaption><p><em>Operations available for selected users.</em></p></figcaption></figure>

#### Editing a user

{% stepper %}
{% step %}

#### Select the user

Select the correct entry in the table.
{% endstep %}

{% step %}

#### Select Edit

Open the menu of available operations and choose **Edit**.

<div align="left"><figure><img src="https://3262380731-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdzip3GyvGq5q5J3qckWN%2Fuploads%2FTQ8URxx9upUQUK5DZhDO%2Fimage.png?alt=media&amp;token=56083ef1-62b8-4d00-b04b-2fb7db13aad8" alt="Edytuj" width="375"><figcaption><p><em>Edit option.</em></p></figcaption></figure></div>
{% endstep %}

{% step %}

#### Change the data

Complete or correct the available user information.
{% endstep %}

{% step %}

#### Save changes

Review the data and confirm the operation.
{% endstep %}
{% endstepper %}

#### Assigning to the organizational structure

Assignment lets you specify the department, branch, location, or other organizational unit to which the user belongs.

{% stepper %}
{% step %}

#### Select users

Select one or more people from the table.
{% endstep %}

{% step %}

#### Select the assignment operation

Open the available actions and choose assignment to the organizational structure.
{% endstep %}

{% step %}

#### Specify the structure

Select the appropriate unit from the available hierarchy.

<div align="left"><figure><img src="https://3262380731-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdzip3GyvGq5q5J3qckWN%2Fuploads%2FDvJlDXQDpggGbWjI1np1%2Fimage.png?alt=media&amp;token=939eae34-fdc0-4677-bf0a-c5c925a28539" alt="Wybierz strukturę organizacyjną" width="375"><figcaption><p><em>Select the organizational structure.</em></p></figcaption></figure></div>
{% endstep %}

{% step %}

#### Confirm the assignment

Review the selected structure and the list of users, then confirm the change.
{% endstep %}
{% endstepper %}

### Deleting a user

Deletion removes the user entry from eAuditor. It does not delete the account from Windows, the domain, or Microsoft Entra ID.

{% stepper %}
{% step %}

#### Select the user

Select the entry to be deleted.
{% endstep %}

{% step %}

#### Select Delete

Open the available operations and choose **Delete**.
{% endstep %}

{% step %}

#### Check associations

Before confirming, make sure the user is still not active and is not assigned to the devices in use.
{% endstep %}

{% step %}

#### Confirm deletion

Approve the operation in the displayed window.
{% endstep %}
{% endstepper %}

{% hint style="danger" %}
Do not delete a user solely because they have shown no activity for a long time. First check the last logon date, assigned devices, and account role. It may be a technical account or a temporarily absent user.
{% endhint %}

### User detail card

Clicking the name or login opens a card containing information about the selected user, their devices, activity, alerts, and documents.

A detailed description is available on the page [**User detail card**](/eacloud-docs-en/features/it-infrastructure/users/detail-card.md).

### Frequently Asked Questions

<details>

<summary><strong>Where do users come from in eAuditor Cloud?</strong></summary>

Users can be added manually or detected automatically based on logons recorded by the eAgent service.

</details>

<details>

<summary><strong>Can a user detected on a computer log in to eAuditor Cloud?</strong></summary>

No. Detecting an operating system user does not create an administrative account in eAuditor Cloud. Access to the panel is configured separately.

</details>

<details>

<summary><strong>Why does the same user appear multiple times?</strong></summary>

The system may have detected different logins, a local and domain account, or a previously created manual entry. Compare the login, domain, assigned devices, and other data before deleting any entry.

</details>

<details>

<summary><strong>Why does the user have several computers assigned?</strong></summary>

The user may have logged in on different devices. The detail card may show both assigned computers and devices where their activity was detected.

</details>

<details>

<summary><strong>Does deleting a user remove their account from the computer or domain?</strong></summary>

No. The operation removes the entry from eAuditor Cloud. It does not delete the account from Windows, the domain, or Microsoft Entra ID.

</details>

<details>

<summary><strong>Why can't I see the user's last activity?</strong></summary>

The computer may not have sent data yet, the eAgent may be inactive, or the relevant monitoring function has not been configured. Check the device status and the date of its last connection.

</details>


---

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